Validate Scope Process

The Validate Scope process is a part of the scope management knowledge area and is the step where project deliverables are accepted. In that way, it serves as objective information during the acceptance process, and can provide useful feedback which might lead to improvement of the final product, be it the ultimate acceptance of a potential project, or refinement to achieve something better. 

The customer needs to decide whether or not the deliveries fit within the scope of the project once you have already determined which deliveries will take place. Deliveries will also be subject to additional supervision. A project organization may have to reconstruct unsuitable sections if prepared deliveries fail to meet some of the requirements.

Although related to the closing process and quality control processes, the scope approval process may not always be fully understood. Deliveries that manage to make it past control measures go through a bunch of tests and examinations, including audits, checks, and inspections. With that said, while quality assurance is a process in-house, project scope verification is ultimately customer-related. In order to eliminate deficiencies, the quality control process also aims to find their sources and end them.

Inputs to Validate Scope Process

  • Scope Management Plan: A scope management plan will set the framework for accepting and verifying the final project deliverables.
  • Requirements Management Plan: In this project management process, a requirements management plan outlines how project requirements are validated.
  • Scope Baseline: Scope baselines are created at the start of a project, and at its completion, they are used to determine if additional adjustments need to be made.
  • Lessons Learned Register: Previous lessons learned in the current project or earlier phases or stages in the project can be applied or re-implemented in the latter phases or stages of the project in an attempt to validate the project and deliverables with more efficiency and effectiveness.
  • Quality Reports: Quality reports include information about quality issues associated with the project, as well as recommendations for improvement. They also detail quality problems found through control quality process. This information is thoroughly checked before we are able to accept the product.
  • Requirements Documentation: This process outlines all the requirements for the project, the product, and any related items, as well as their acceptance criteria. Considering these factors, it is the project manager's job to meet the stakeholder's requirements. The important thing about requirements is that clear documentation can identify and resolve any variations from the initially agreed-upon scope of the project or product.
  • Requirements Traceability Matrix: The traceability matrix ties requirements to their source and stages them throughout the life cycle of the project. Similarly, it matches the performance of the project to the Project Management plan, comparing each objective to a requirement to ensure the deliverables satisfy the client's needs.
  • Verified deliveries
  • Work performance data

Tools and Techniques of Validate Scope Process

  • Inspection: An inspection examines the work product for conformity to the standards, and includes measurements at any level.
  • Group Decision-Making Techniques: It involves taking a group of options, consulting with a group of peers and finalizing an informed decision, which you then follow through on.

Outputs of Validate Scope Process

  • Accepted Deliveries: Deliverables are handed over to customers once they are submitted and accepted as they match the customer's requests. 
  • Change Request: The customer may have new requirements anytime in validation process to request a change to a part of the project, he submits a change request. Upon approval by the change control board, a change request can be implemented by the project team.
  • Work Performance Information
See also:
Control Scope Process