Requirements Management Plan

Understanding and knowing what you need is vital in Project Management, which is why having a Requirements Management Plan (RMP) will ensure that every requirement for your project is addressed and documented. Remember that Requirements Management Plans are about requirements elicitation, gathering requirements for your project, but not actually creating them; you’ll want to create specific tasks or processes within your Project Management plan to handle those. 

What is a Requirements Management Plan?

A requirements management plan is a living document that contains all of your requirements, ideas, thoughts, and feedback in one central location. It is a project management artifact and is categorized among plan artifacts. It is likely to be used in the following project performance domains.

The purpose of creating such a plan is to encourage collaboration and facilitate change throughout all stages of your project. These elements can be easily added, edited, or removed as needed based on your team’s feedback. Ultimately, by creating a requirements management plan, you ensure that every team member understands their role and makes it easier for everyone involved to feel involved with, and contribute to every stage of your business. Most importantly, keeping track of these elements allows you to keep a record of information critical for future projects. This includes completed work products (ideas), vendors hired (contractors) and questions posed to other departments (partners). Having everything in one place will also come in handy when making necessary edits down the road.

How to Construct a Requirements Management Plan

Requirements management has proven to be crucial to the success of any organization. It allows you to make sure that the right project management requirements are in place before moving forward with your business plan, which saves time and makes projects more efficient overall. But knowing where to start can be confusing, especially if you’re not familiar with the process of requirements management planning, or Requirements Management Plan. Use these questions as a guide to construct an effective requirements management plan that works well with your unique project or business needs.

Your Requirements Management Plan should include things like: What are your available resources? 

  • What information do you need from other groups, departments or individuals? 
  • Are there any regulatory requirements your team must adhere to while working on your project? 
  • How will you know when a particular requirement has been fulfilled? 
  • What format should each requirement be kept in? How much time have you allotted for gathering each type of requirement (i.e., time-consuming vs. easy)? 
  • Does your entire team understand all of their roles and responsibilities regarding requirements management? 
  • What quality standards must each individual follow when entering new data into their system? 

The answers to these questions can help form an outline for an effective Requirements Management Plan within your organization, helping streamline processes while reducing waste along the way.

The Purpose of the Requirements Management Plan

To specify how you will manage, control and record requirements for your project. How it contributes to your project: Without a clear requirements management plan in place, there’s no way of knowing what you’re managing or measuring. And if you can’t measure it, you can’t control it; and if you can’t control it, then there’s every chance it won’t be delivered by your project deadline.

What are the Components of a Requirements Management Plan?

A requirements management plan should consist of two sections: stakeholder information and requirements management plan details. The first part is intended for use by people outside your team, while the second section is more directed at internal team members. Each section consists of three parts that you’ll need to be familiar with before constructing your own plan: vision, strategies, and activities. This breakdown might sound simple, but it’s actually quite important. Many organizations overlook some aspects of these categories in their haste to get their project off the ground.