Procurement Management Plan

Procurement is considered expected and natural for all phases of a project. A necessity for procurements may emerge at any time during project's life. However, a planning effort is still needed to avoid problems in procurement processes. Even if the defined scope is high level yet, a make or buy analysis to guide the project team and stakeholders is useful to be conducted to see the future decisions better.

The Procurement Management Plan is one of the components of the project management plan, which specifies exactly how to make purchases in a project, defines the path and methods to be followed in the procurement processes, and contains the procurement strategy.

In PMBOK 7, a procurement management plan is considered as a project artifact that is recommended to be used in;

Procurement management plan typically includes information such as;
  • Methods for analyzing whether the received offers are suitable,
  • Necessary conditions and guidelines for stakeholders to participate in procurement processes,
  • Types of contracts that can be used in procurement,
  • Types of contract conditions,
  • Details of outsourcing,
  • How to resolve incoming requests in the procurement process,
  • How to manage conflicts that may arise during the procurement period,
  • How to close procurement processes.
Procurement management plan in PMBOK 6

In PMBOK 6 procurement management plan is recommended to be used in the following processes;

  • Direct and Manage Project Work 
  • Monitor and Control Project Work
  • Control Procurements
  • Close Project or Phase
  • Manage Project Knowledge 
  • Plan Risk Management
  • Identify Risks 
  • Acquire Resources
  • Conduct Procurements
Inputs used while creation of procurement management plan: