Procurement is considered expected and natural for all phases of a project. A necessity for procurements may emerge at any time during project's life. However, a planning effort is still needed to avoid problems in procurement processes. Even if the defined scope is high level yet, a make or buy analysis to guide the project team and stakeholders is useful to be conducted to see future decisions better.
The Procurement Management Plan is one of the components of the project management plan, which specifies exactly how to make purchases in a project, defines the path and methods to be followed in the procurement processes, and contains the procurement strategy. The process that we develop a procurement management plan is a part of the procurement management knowledge area and planning process group.
A procurement management plan is considered as a project artifact that is recommended to be used in;- Methods for analyzing whether the received offers are suitable,
- Necessary conditions and guidelines for stakeholders to participate in procurement processes,
- Types of contracts that can be used in procurement,
- Types of contract conditions,
- Details of outsourcing,
- How to resolve incoming requests in the procurement process,
- How to manage conflicts that may arise during the procurement period,
- How to close procurement processes.
- Direct and Manage Project Work
- Monitor and Control Project Work
- Control Procurements
- Close Project or Phase
- Manage Project Knowledge
- Plan Risk Management
- Identify Risks
- Acquire Resources
- Conduct Procurements
- Stakeholder register
- Risk register
- Business case
- Benefits management plan
- Scope management plan
- Quality management plan
- Resource management plan
- Scope baseline
- Project charter
- Milestone list
- Project team assignments
- Resource requirements
- Requirements documentation
- Requirements traceability matrix