Procurement Management Knowledge Area

In the procurement management knowledge area, we cover all aspects of obtaining the necessary goods and services for a project. This includes developing procurement strategies, issuing tenders and requests for proposals (RFPs), and selecting suppliers. We also look at contract negotiations and management, as well as supplier quality assurance.

When defining the scope of a project, it's important to identify all the necessary resources and inputs needed to complete the project. This includes anything from materials and equipment to consultants and experts. In some cases, the project team may be able to provide all the necessary resources internally. However, there are also cases where outside resources will be needed.

With so many potential suppliers available, it's important to have a well-defined procurement process in place. This will help ensure that the right supplier is selected, and that the project gets the best value for its money.

Procurement management is an important part of any organization, and it can be especially tricky when it comes to projects. In order to make sure that everything goes smoothly, it's important to have a good understanding of the procurement management knowledge area. This blog provides information and resources about procurement management, so that you can make the best decisions for your organization. The processes of procurement management are now carried out as part of;
There are three processes in the procurement management knowledge area. These are;
  • Plan Procurement Management
  • Conduct Procurements
  • Control Procurements
As a project manager, it's important to be familiar with the procurement management knowledge area. This area can seem easier than some of the more complicated knowledge areas, but it can often be the most terrifying one to perform. That's because many project managers don't have formal training in procurement procedures. However, this doesn't mean you have to be an expert in procurement. You should just be proactive and keep the processes in control.

In the project management world, there is a great deal of focus on the project manager and their role in getting projects completed successfully. One of the important aspects of the project manager's role is procurement management - the process of acquiring goods and services needed to complete a project. However, in most organizations, it is not the project manager who will be authorized to sign legal agreements binding the organization.

Especially in small-scale organizations without a procurement department, the authority to negotiate the contract terms and sign it may be given to the project manager. However, generally in bigger volume organizations, there is a centralized purchasing department that carries out these negotiations and formal procedures. This leaves the project manager with the important task of understanding and complying with the organization's procurement policies and procedures. However, even in that case, the project manager should be present in the negotiations to direct the conversations according to the technical aspects of the project.

In PM Exams, questions may come from both the perspective of buyer and the perspective of seller. Organizational process assets are especially important in this knowledge area because your organization very probably has an existing procurement procedure.

The application of the processes that belong to this knowledge area is quite simple. There is one process for each of the;
In the plan procurement management process, as is the case for all other similar processes the main goal is developing a procurement management plan that will guide the project team to conduct and control procurements. Also in this process, the procurement documents will be created, a make or buy analysis is conducted for all needs of goods and services, the contract types will be determined and an applicable source selection criteria is defined. At the end of the process also we will have a procurement statement of work (SOW) that reflects the scope of the work which the seller will be obliged to complete.

Conduct procurements is the process of obtaining seller responses, selecting a seller, and awarding a contract. The main output of the conduct procurements process is a contract between the buyer and the seller. In control procurements process, monitoring of the contract terms is done and change requests are created if necessary.

Check also: