The Project Management Plan

According to the PMBOK 7, as a whole project management plan consists of different project artifacts. A project management plan is a document that describes how to obtain realistic measurements, monitor, control, manage and close a project. It contains all the sub-plans and baselines that you need to be able to control each component of the project. It is an important project artifact used in planning performance domain, project work performance domain, and stakeholders performance domain.

A project management plan may contain summary information or may have detailed content. The fact that it has summary content is a preliminary indicator that it will progressively be elaborated, develop as assumptions become clear throughout the project. 

A project management plan is a document that is developed, constantly improved, checked, and updated at certain intervals, rather than created at once. When all the effort is reached, we will have a single document formed by combining the outputs produced in other processes as an input of planning.

The subsidiary plans and other components of the project management plan are as follow;

In all circumstances, the project management plan must include approved baselines. A project management plan is always a document that needs to be approved. The people who will approve this document can be the Project Manager, Project Sponsor, functional manager, or project team. Contrary to popular belief, senior management and the client are not among the people who will approve the project management plan. 

In PMBOK 6 the project management plan was the most important outcome of the planning process group. It also creates input to the execution, measurement, monitoring and controlling, and closing process groups. The process of developing a project management plan is conducted in the planning process group and integration management knowledge area. 

Develop Project Management Plan in PMBOK 6


Project management plan is not just one document. The creation of a project management plan, requires creating multiple documents, called management plans. Management plans are very important for any project to be successful. There is a management plan for each knowledge area in PMBOK.  Once we have completed the initiating process group, we need to work on a project management plan. In order to do this, we have to know clear details about resourcing timelines, costs, and other details. 

When creating a project management plan, the actions that need to be taken within the project and the processes that need to be implemented should be estimated in detail by the project manager and designed in mind. All aspects of the project management process, such as the specific needs of the project, how to manage and control the project, should be a product of this mental design. A project manager cannot delegate the responsibility to create a proper and realistic project management plan as is the case for all integration processes.

Also, baselines are included in the Project Management plan, as a result, a project management plan is used for tracking the progress of the project. In order to be able to create an efficient project management plan, a project manager should first identify and make close contact with stakeholders. Any feedback from stakeholders about how the processes will be tailored will be of invaluable importance. Well-defined deliverables, clear and prioritized goals will be the guide to be successful.

Inputs of in Develop Project Management Plan Process
Tools & Techniques 
  • Brainstorming
  • Checklists
  • Focus groups
  • Interviews
  • Conflict management
  • Facilitation
  • Meeting management
  • Meetings
  • Expert judgment
Outputs Created in Develop Project Management Plan Process
  • Change management plan
  • Configuration management plan
  • Performance measurement baseline
  • Project life cycle description
  • Development approach
  • Management reviews
Outputs Updated in Develop Project Management Plan Process
  • All project management plan components