Initiating Process Group

All projects are started by going through a number of stages and using a number of processes. These processes form a basis for the planning and execution phases of the project. In the initiating process group, we are going to discuss which processes and actions are necessary in order to give the project a healthy start. The initiating process group can be characterized as preparation for planning and execution processes and meeting the basic needs of the project at the initial stage. To be successful in PM exams, we have to understand the essence of initiating very well. Initiating process group is the first of 5 pm process groups.

There are two initiating processes which are:

In the scope of initiating process group, as a part of the project charter document the initial scope of the project is defined, necessary funds for conducting the project are determined and stakeholders are identified. As a result of this endeavor, common success criteria are developed with stakeholders, teams, and organizations. This criteria is also included in the project charter. In this process group, the project is formally started, and necessary authority is given to an appointed project manager. By defining and evaluating stakeholders, the chances to complete the project successfully increases.

By using the project charter, which is a signed document that contains a summary of the goals of the project, objectives of the projects, requirements, and high-level milestones, the project formally get started in initiating process group. The main goal of initiating process group is basically aligning the objectives of the project with the expectations of stakeholders of the project and the strategies of the organization as well as business needs.

Any project which was not initiated with a well prepared project charter is destined to fail. Lack of a proper initiation generally leads,

  • Lack of alignment with organizational business strategies.
  • Lack of internal recognition of project objectives,
  • Lack of customer support
  • Lack of common goals,
  • Wrong assumptions.
Also in initiating process group, it becomes obvious if the project is worth the endeavor or not. If otherwise, the project manager is responsible to terminate the project when necessary. Earlier termination is better for a harmful or inefficient project.
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Comments:
1-jrpm 20.07.2021
Initiating process group seems to be easy even can be studied from PMBOK and its scope is underestimated sometimes. However, when you go into the details you will figure out that it is a condensed version of all of the project. The outputs of initiating process group are used in many following planning and execution processes.

2- PMprojets 30.05.2021
Initiating phase is happening very early in projects. Ok, we already knew this. However, in my opinion, it overlaps with the preparation phases of the project that happens previously in the project's actual life. For example project charter is developed in the initiation phase, however many necessary information in the charter are collected in the pre-start of the project. This is confusing.

3- Tr  31.05.2021
If you can initiate a project successfully, it means your chances to reach the project objectives is extremely high. Just do not feel lazy and do the preparation work elobarately. You will see its benefits soon.